Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • Times New Roman should be used throughout the text: 14pt for the title (and possible subtitle), 12pt for the text and all section and/or subsection titles; 10pt for footnotes. Line-spacing should be 1,5 (including footnotes).
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

SUBMITTING YOUR ARTICLE

The proposed length of an article is approximately 30.000 characters with spaces. The maximum limit for the article’s length is 45.000 characters with spaces.

The author should also provide an abstract of the submitted article, which should not exceed 200 words. Also, 5–7 keywords should be provided.

Alongside the article and abstract please send also a short paragraph about the author, his/her academic interest and expertise, and afiliation, if applicable (not more than 150 words).

The manuscript should be sent as a MS Word .doc or .docx file format.

Articles will be subjected to a peer-review process and assessed by the journal’s editorial board. Authors will be notified about the decision about publishing within a month after the submission deadline. At the same time selected authors will be advised for a revision, if recommended by reviewers. The corrected article shall be returned to the editors in 10 days.

After the journal being published one copy of the journal will be sent to authors to the address provided.

TEXT FORMAT

In order to facilitate a unified editing and formating of the submitted articles, please, adhere to the following instructions of formatting:

  • Times New Roman should be used throughout the text: 14pt for the title (and possible subtitle), 12pt for the text and all section and/or subsection titles; 10pt for footnotes.
  • Line-spacing should be 1,5 (including footnotes).
  • Page numbers should be included at the bottom of the page, central positioning.
  • Use first line indents, do not use tabs.
  • Please, do not use any kind of additional text formatting.

 Unified usage of characters and emphasis:

  • Quotation marks should be double (“”), use single quotation marks (‘’)only for quotes within quotes.
  • Use “en” spaced dashes ( – ) for parenthetical comments.
  • Use the “en” dash without spaces for a range of pages or other numbered values (1985–1991; 233–238; 12.2–12.6).
  • Use a colon (:) for separating a title from the subtitle for your article, its sections and subsections.
  • Use italics for emphasis (not bold nor underlining).
  • In text, use italics for foreign words.
  • In text, use italics for book titles and double quotation marks for article titles.
  • For omissions of text from quotation, please use ellipsis in parenthesis (...).

Abbreviations

For abbreviation usage consult the list provided below:

ABBREVIATION

Latin

English

chap., chaps.

 

chapter(s)

cf.

confer

confront

e.g.

exempli gratia

for example

ed.

editio, edere

edition

ed., eds.

editus, edere

editor, editors

et al.

et alii/aliae

and others

etc.

et cetera

 

ff.

folio

following pages

fig.

figura

figure

i.e.

id est

that is

ibid.

ibidem

Same (as above/before)

n.d.

 

No date

n.p.

 

No place

no.

numero

number

trans.

translatio

 

vol., vols

volumen

volume, volumes

 

Abbrevitaions in footnotes: In order to avoid confusion, we strongly recommend not to use the abbreviation op. cit., but rather the shortened variation of referencing (see examples provided in referencing section).

However, it is recommended to use the abbreviation Ibid., when a reference in the note is the same as in the previous note (see example below).

  1. Nussbaum, Not for Profit, 93.
  2. Ibid.
  3. Ibid., 99.

 

FIGURES

If the article includes pictures, graphs, artwork, keep in mind, that it will be printed only in grayscale version. Send this material separately as a JPEG file(s), not less than 300 dpi resolution. In the text, be sure to insert callouts (i.e. [INSERT FIG. 1 HERE]), so the figures will be placed accordingly.

COPYRIGHT

The author can only apply for publication with a text that has not previously been published and does not contain any copyrighted material, for which the copyright is not owned by the author (images, tables etc.). For additional information on including graphics etc. please contact the editors.

REFERENCING

Use the Chicago Manual of Style (CMoS), 16th edition, the “Notes and Bibliography” system of referencing: the references should be put in footnotes and a complete list of units of bibliography, ordered alphabetically, should be included under the section “Bibliography” at the end of the article.

Examples of footnote referencing and bibliographical entires

The following examples illustrate citations using the notes and bibliography system. Examples of notes are followed by shortened versions of citations to the same source, which are used after the first mention. Following an example of the same source as it appears in the “Bibliography” section is listed.

Books

One author

  1. Martha C. Nussbaum, Not for Profit: Why Democracy Needs the Humanities (Princeton: Princeton University Press, 2010), 81–85.
  2. Nussbaum, Not for Profit, 93.

Nussbaum, Martha C. Not for Profit: Why Democracy Needs the Humanities. Princeton: Princeton University Press, 2010.

Two or three authors

  1. Gregory Bateson and Margaret Mead, Balinese Character: A Photographic Analysis (New York: New York Academy of Science, 1942), 157–158.
  2. Bateson and Mead, Balinese Character, 161–162.

Bateson, Gregory, and Margaret Mead. Balinese Character: A Photographic Analysis (New York: New York Academy of Science, 1942), 157–158.

Four or more authors

List all of the authors in the bibliography; in the note, list only the first author, followed by et al. (“and others”).

  1. Kwame Anthony Appiah et al., Justice, Governance, Cosmopolitanism, and the Politics of Difference: Reconfigurations in a Transnational World (Berlin: Humboldt-Universitat zu Berlin, 2007), 5–13.
  2. Appiah et al., Justice, Governance, Cosmopolitanism, 7.

Appiah, Kwame Anthony, Seyla Benhabib, Iris Marion Young, and Nancy Fraser. Justice, Governance, Cosmopolitanism, and the Politics of Difference: Reconfigurations in a Transnational World. Berlin: Humboldt-Universitat zu Berlin, 2007.

Editor, translator, or compiler instead of author

  1. Thomas Claviez, ed., The Conditions of Hospitality: Ethics, Politics, and Aesthetics on the Threshold of the Possible (New York: Fordham University Press, 2013), 25.
  2. Claviez, Conditions of Hospitality, 28.

Claviez, Thomas, ed. The Conditions of Hospitality: Ethics, Politics, and Aesthetics on the Threshold of the Possible. New York: Fordham University Press, 2013.

Editor, translator, or compiler in addition to author

  1. Luce Irigaray, Between East and West: From Singularity to Community, trans. Stephen Pluháček (New York: Columbia University Press, 2002), 68–69.
  2. Luce Irigaray, Between East and West, 73.

Irigaray, Luce. Between East and West: From Singularity to Community. Translated by Stephen Pluháček. New York: Columbia University Press, 2002.

Chapter or other part of a book

  1. John D. Caputo, “Hospitality and the Trouble with God,” in Phenomenologies of the Stranger: Between Hostility and Hospitality, ed. Richard Kearney and Kascha Semonovitch (New York: Fordham University Press, 2011), 85.
  2. Caputo, “Hospitality,” 89.

Caputo, John D. “Hospitality and the Trouble with God.” In Phenomenologies of the Stranger: Between Hostility and Hospitality, edited by Richard Kearney and Kascha Semonovitch, 83–97. New York: Fordham University Press, 2011.

Journal articles

Article in a print journal

In a note, list the specific page numbers consulted, if any. In the bibliography, list the page range for the whole article.

  1. Jacques Derrida, “Given Time: The Time of the King,” Critical Inquiry 18 (Winter 1992): 167–168.
  2. Derrida, “Given Time: The Time of the King,” 169.

Derrida, Jacques. “Given Time: The Time of the King.” Critical Inquiry 18 (Winter 1992): 161–187.

Article in an online journal

  1. Seyla Benhabib, “Claiming Rights across Borders: International Human Rights and Democratic Sovereignty,” The American Political Science Review 103, no. 4 (2009): 696, https://doi.org/10.1017/S0003055409990244.
  2. Benhabib, “Claiming Rights across Borders,” 671.

Benhabib, Seyla. “Claiming Rights across Borders: International Human Rights and Democratic Sovereignty.” The American Political Science Review 103, no. 4 (2009): 691–704. https://doi.org/10.1017/S0003055409990244.

Where available, DOI numbers should be provided in the form of a resolvable URL (e.g. https://doi.org/10.1017/S0003055409990244).

For more examples consult the “Chicago-Style Citation Quick Guide”.

SUPPLEMENTARY MATERIALS

Authors are requested to publish the data (input data, results, tabular data, etc.) resulting from the research and used or generated in the preparation of the article published in Poligrafi in a recognised online repository and to cite this publication in the reference list.
When publishing the data in the repository, it must be stated that the data has been (or will be) published in the article. If the data is used elsewhere, the article must also be properly cited.

Copyright Notice

Open Access Policy and Copyright

This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles, or use them for any other lawful purpose, without asking prior permission from the publisher or the author.

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under the terms of the Creative Commons Attribution license (CC BY 4.0) that allows others to share the work with an acknowledgement of the work’s authorship and initial publication in this journal.
  2. Authors grant the publisher commercial rights to produce hardcopy volumes of the journal for sale to libraries and individuals.
  3. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal’s published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  4. All articles are deposited in Digital repository of Slovenian research organizations (DiRROS) under a Creative Commons Attribution 4.0 International license (CC BY 4.0).

Privacy Statement

  1. Data Controller

Science and Research Centre Koper (ZRS Koper)
Garibaldijeva 1, SI - 6000 Koper, Slovenia
E-mail: info@zrs-kp.si
Phone: +386 (0)5 663 77 00

Representative: Prof Dr Rado Pišot, director of ZRS Koper

Data Protection Officer (DPO): Dr Helena Motoh dpo@zrs-kp.si

  1. Purpose and Legal Basis for Processing

Personal data are collected and processed for:

  • user registration in the Open Journal Systems (OJS) application (editors, reviewers, authors, readers),
  • communication during submission, review, and publication processes,
  • publication of author information for accepted submissions,
  • record keeping and fulfillment of publisher’s legal obligations.

The legal bases are:

  • Article 6(1)(b) GDPR — processing necessary for performance of a contract (manuscript submission and review);
  • Article 6(1)(c) GDPR — legal obligation (record keeping, archiving, compliance);
  • Article 6(1)(f) GDPR — legitimate interests (platform security, communication, scholarly transparency);
  • Article 6(1)(a) GDPR — consent, where processing is optional (e.g., newsletters, sharing anonymized technical data for OJS).

Misuse of registration:

Administrators of the OJS platform reserve the right to suspend or delete user accounts created for purposes unrelated to the legitimate operation of the ANNALES ZRS, Scientific Publishing House (e.g., marketing, spam, or commercial solicitation). Any such data, which may not represent real personal data, are removed without further notice once identified.

2a. Types of Personal Data Collected

We collect and process the following categories of personal data:

  • Identification data: name, surname, institutional affiliation, country;
  • Contact details: email address, phone number (if provided voluntarily);
  • User account information: username, role within OJS (e.g. author, reviewer, editor);
  • Manuscript-related data: authorship details, ORCID iD (if provided), submission metadata, correspondence history;
  • Technical and usage data (collected automatically): IP address, browser type, access times, and interaction logs.
    These data are collected automatically by the OJS platform and are used solely for the technical management of the site, to maintain security, prevent abuse, and improve user experience. Technical and usage data (e.g. IP address, browser type, access logs) may also be used in anonymized or aggregated form to assist in the further development and improvement of the Open Journal Systems (OJS) publishing platform. These data may be shared with the platform developer, the Public Knowledge Project (PKP), solely for this purpose and in compliance with GDPR safeguards.

2b. Cookies / Tracking

The ANNALES ZRS, Scientific Publishing House website and OJS platform use cookies and similar tracking technologies to ensure proper technical functioning, improve user experience, and collect anonymized usage statistics.

These technologies do not identify individual users personally unless they voluntarily provide data through registration or submission.

Users can manage or disable cookies via their browser settings, though some functionalities of the platform may not operate correctly if cookies are disabled.

Anonymized technical and usage data may also be shared with the Public Knowledge Project (PKP) solely for platform development and improvement.

  1. Legitimate Interests

The legitimate interest of the controller is to ensure a transparent scholarly process, proper communication between contributors, and data security within the OJS platform.

  1. Data Recipients

Personal data are accessed by the:

  • editorial board,
  • technical OJS support at ZRS Koper,
  • external reviewers (in limited scope).

No personal data are shared with third parties for commercial purposes.

In addition to the editorial team and OJS technical support at ZRS Koper, anonymized technical and usage data may be shared with the Public Knowledge Project (PKP) for platform improvement and maintenance purposes only. PKP does not use these data for any commercial or unrelated purposes.

  1. Transfer to Third Countries

Personal data are generally not transferred to third countries. Any transfer (e.g., involving foreign reviewers) complies with Article 46 GDPR and uses appropriate safeguards.

  1. Data Retention Period

Personal data are retained as long as necessary for journal operations or as part of the permanent scholarly record, following the timeframes:

  • user accounts retained until deletion request,
  • data for published articles retained permanently,
  • unpublished submissions retained up to 5 years after procedure closure.
  1. Data Subject Rights

Users have the right to:

  • access their data,
  • rectify, erase, restrict processing,
  • object to processing,
  • request data portability.

Requests can be submitted via email to dpo@zrs-kp.si

  1. Right to Withdraw Consent

If processing is based on consent, users may withdraw it at any time without affecting prior lawful processing.

  1. Right to Lodge a Complaint

Individuals may lodge a complaint with the Information Commissioner of the Republic of Slovenia, Dunajska cesta 22, 1000 Ljubljana, Slovenia, (gp.ip@ip-rs.si).

  1. Obligation to Provide Data

Providing personal data is required to participate in the editorial and publication processes; failure to provide them prevents submission and publication.

  1. Automated Decision-Making

No automated decision-making or profiling takes place within online editorial and publication processes.

  1. Responsibility for Personal Data in Submissions

Authors are solely responsible for ensuring that any personal data appearing in their manuscripts or related research materials have been collected, processed, and reported in accordance with applicable data protection laws (including the GDPR) and ethical research standards.

By submitting a manuscript, authors confirm that:

  • all necessary consents or other legal bases for processing personal data have been obtained;
  • the rights and privacy of individuals described or involved in the research have been protected; and
  • no personal data are included that would violate confidentiality agreements or ethical norms.

The ANNALES ZRS, Scientific Publishing House and Science and Research Centre Koper (ZRS Koper) assume that submissions comply with these requirements and may request clarification or reject manuscripts that do not.