The Use of Generative AI Policy

The Use of Generative AI (GenAI) Policy

  1. ANNALES ZRS, Scientific Publishing House does not accept submissions that list automated tools (including generative artificial intelligence (GenAI) such as large language models (LLMs) and chatbots) as co-authors.
  2. ANNALES ZRS, Scientific Publishing House does not accept submissions that use AI as sources. Content generated by LLMs is not reproducible or traceable, cannot be validated, and may contain third-party material without proper identification. Therefore, generative AI cannot be cited as a source.
  3. ANNALES ZRS, Scientific Publishing House does not accept submissions in which AI tools were used to create data, images, graphs, spectra, or other content that is presented as though it were original research data/results collected or analysed from other, non-machine sources. Any content generated wholesale by AI tools without any basis in original research data/outputs, presented as though it is based on original data/results is not acceptable.
  4. ANNALES ZRS, Scientific Publishing House does not accept submissions in which AI tools were used to generate plausible-sounding references that do not exist.
  5. ANNALES ZRS, Scientific Publishing House does accept manuscripts that use GenAI as tools to support the writing process. Acceptable purposes include proofreading, feedback on structure and style, translation, data analysis, and coding. Authors who use generative technologies in this way are responsible for checking the validity of the output from any automated tools used in their research and in preparing their manuscript. Automated tools cannot be credited as authors. Authors must also disclose the use of GenAI in preparing the article and acknowledge this at relevant locations in their manuscripts. This can be done in various ways, e.g.:
    • Using LLMs for data analysis and coding constitutes a significant methodological intervention. In such cases, please include a section in the methods part of your manuscript explaining your procedure, specifying the type of language model used, the prompt(s) employed (excluding the material to be coded or analysed), the date, and a link to the dataset.
    • When using chatbots for data analysis, please note that most freely available generative LLMs do not comply with accepted standards for handling personal or sensitive data. Ensure you use only models approved by your research institution or other reliable authorities.

Authors must disclose the use of GenAI in the writing process by adding a statement at the end of their manuscript as a separate subsection, before the list of references. The subsection should be titled “Declaration on the use of generative AI and AI-assisted technologies” and must contain at least the following information:

  • a statement, that the author(s) used [NAME OF TOOL, VERSION] on [DATE] with the following prompt: “[FULL PROMPT]”, for the purpose of [SPECIFIC PURPOSE];
  • an unambiguous statement, that author(s) subsequently reviewed and edited the output as necessary and accept(s) full responsibility for the content and integrity of the publication.